INTRASTAT arrivals · Austria

Automated INTRASTAT arrivals declarations – with evidence for every figure.

What do you declare when the invoice doesn't say? We read your supplier invoices, find the commodity code, country of origin and weight – and show where every value comes from.

Request a trial monthHow it works
The problem

Why INTRASTAT takes more work than it should

If your company in Austria buys goods from other EU countries above the threshold, you report to Statistics Austria every month which goods arrived, how much they weigh and where they were made. That requires the details of every single invoice line.

Everyone calls it something else.

The supplier has its own article number, your ERP has another.

Shipped from ≠ made in.

It comes from Germany but was produced in Asia. What gets reported is the country of origin.

The invoice is silent.

Weight and commodity code are often missing. Then it's searching, looking up, typing in.

How it works

Four steps, the same every month

  1. 01

    Read the invoices.

    The AI reads every supplier invoice – including scanned ones – and extracts the individual line items.

  2. 02

    Find the article.

    Each line is matched to the right article in your ERP, even if the supplier calls it something else.

  3. 03

    Fill the gaps.

    Missing details come first from your master data and supplier catalogues. Only if nothing is there does the AI suggest something – checked and justified.

  4. 04

    A human reviews, declaration done.

    Only uncertain cases end up with you. The system remembers every decision for the months ahead.

The added value

Your ERP gets more complete every month.

Everything we establish with evidence for the declaration goes back: as a ready-made import file for your ERP. Existing articles get missing details, new articles go into a separate file. The import file only contains values with a source – no estimates.

On top, you get two lists: corrections, where the invoice or catalogue contradicts your ERP, each with a reason. And suggestions for estimates and AI suggestions, kept separate, so you decide yourself whether to adopt them.

This helps not only the statistics but also purchasing, customs and logistics – and every month, less is left open.

Article master after: added values marked with an arrow (Example data)
ArticleCN codeOriginWeight (kg)
Garden hose 20 m→39173900→IT→2.150
Porcelain teapot69111000→CN→0.850
Bicycle helmet→65061010DE→0.310
Office chairnew94013900PL12.400
→ missing in the ERP · green = added by us · Example data
Traceability

Every figure shows where it comes from.

Click a highlighted spot on the invoice or a value in the declaration. You see right away where each detail comes from – the invoice, your ERP, the supplier catalogue, the AI or a marked estimate.

SAMPLE
Musterlieferant GmbH
Musterstraße 1 · 80331 Munich · Germany
Invoice no. RE-2026-0815
Date 2 Sep 2026
Delivery note LS-55120

INVOICE

Ihre Firma GmbH
Musterweg 5
1010 Vienna · Austria
VAT ID: ATU00000000
Customer no. 20417
Delivery terms: DAP Vienna
Supplier VAT ID: DE000000000
Art. no.DescriptionQtyTotal
Garden chair, folding, steel 40 pcs€996.00
Umbrella, compact120 pcs€780.00
Porcelain teapot, 1.2 lwhite, dishwasher-safe24 pcs€441.60
Shipping: 4 packages
Net amount€2,217.60
VAT 0 %*€0.00
Invoice total€2,217.60

* Tax-exempt intra-Community supply. All details on this invoice are entirely fictitious and for illustration only.

Musterbank · IBAN DE00 0000 0000 0000 0000 00Page 1 of 1

All values of the sample declaration with source and reasoning

Item 1 · Garden chair, folding · 40 pcs

Matched via the supplier art. no. to ERP article 100245.

Commodity code: 94017900 Invoice
Invoice RE-2026-0815, item 1. The customs tariff number is printed on the invoice and was checked against the Combined Nomenclature.
Country of origin: MY Invoice
Invoice RE-2026-0815, item 1. “Made in Malaysia” – shipped from Germany, but the country of origin is what gets reported.
Net mass: 168.000 kg ERP master data
ERP article 100245. 4.2 kg per piece according to the article master × 40 pieces.

Item 2 · Umbrella, compact · 120 pcs

Matched via the supplier art. no. to ERP article 100311.

Commodity code: 66019100 Supplier catalogue
Musterlieferant catalogue, line 412. Found in the catalogue via supplier + supplier article no. MS-2210.
Country of origin: CN Invoice
Invoice RE-2026-0815, item 2. “Country of origin: China” is stated under the line item.
Net mass: 38.400 kg Estimated
Invoice RE-2026-0815, shipping details. No weight on the invoice, in the ERP or in the catalogue. Derived from the shipment weight (245 kg gross) minus the known weights and the packaging – marked for confirmation.

Item 3 · Porcelain teapot, 1.2 l · 24 pcs

Matched via the supplier art. no. to ERP article 100502.

Commodity code: 69111000 AI suggestion
Classification based on the description. No source states a commodity code. The AI suggests 6911 10 00 (porcelain household ware); a second, independent pass reaches the same result – marked for review.
Country of origin: CN ERP master data
ERP article 100502. Country of origin taken from the article master.
Net mass: 20.400 kg Supplier catalogue
Musterlieferant catalogue, line 88. 0.85 kg per piece according to the catalogue × 24 pieces.
Source ranking

Evidence first. AI only at the end.

Every value in the declaration carries its source: invoice, master data, supplier catalogue, AI suggestion, estimate or fallback value. Estimates and fallback values are always marked. So every figure stays explainable – even if someone asks two years from now.

  1. 1A human decision (always takes precedence)
  2. 2Stated on the invoice
  3. 3In master data or the supplier catalogue
  4. 4AI suggestion (for review)
  5. 5Estimate (only if nothing else works, always marked)
  6. 6Fallback: country of dispatch instead of country of origin (only if no source names one, always marked)
Security

Your data stays in the EU.

EU only.

Processing in Frankfurt, in a dedicated, isolated account just for you – no database shared with other customers. The AI doesn't leave the EU either.

No open access.

There are no publicly reachable servers. Processing only runs when a declaration is being prepared.

Nothing is overwritten.

Every declaration and every change remains traceable permanently.

Gets better every month.

Once something is clarified, nobody has to clarify it again.

Getting started

A trial month – in parallel to your current declaration

  1. 01

    Introduction (30 min)

    We look at your current process.

  2. 02

    Trial month

    You give us one month's invoices and article master data, we prepare the declaration in parallel.

  3. 03

    Comparison

    You see line by line what we found and where it came from.

  4. 04

    Decision

    Only then do we move into regular operation.

Request a trial month
FAQ

FAQ: INTRASTAT arrivals declarations

What is INTRASTAT?

INTRASTAT is the monthly statistic on trade in goods between EU member states. In Austria it is collected by Statistics Austria. Among other things, the commodity code, country of origin and net mass of the goods are reported – for arrivals, that means your purchases from other EU countries.

Who has to report INTRASTAT?

Companies in Austria whose purchases or deliveries of goods within the EU exceed the annual reporting threshold for the respective flow (arrivals or dispatches). Statistics Austria publishes the current values.

Does this also cover dispatches?

Currently we automate the declaration of arrivals, i.e. your purchases from other EU countries. Dispatches are planned – talk to us if you need both.

Where does the commodity code come from if it's not on the invoice?

If the invoice states the customs tariff number, it is taken over and checked against the Combined Nomenclature. Otherwise it comes from your master data or the supplier catalogue – found via the supplier's article number. Only if no source names a commodity code does the AI suggest one, justified and marked for review.

Which ERP does it work with?

We work with exports from your ERP (e.g. Excel) and deliver an import file in a format your ERP understands. It is already in use with Microsoft Dynamics NAV; other systems (e.g. Business Central, SAP Business One) we connect via their export and import.

Do we need new software?

No. You provide invoices and master data, you get back the finished declaration and a review list.

Who is responsible for the declaration?

The reporting obligation stays with you. We prepare everything so that you can trace every figure and submit it with confidence.

What does it cost?

It depends on the number of invoices per month. After the trial month you get a fixed quote.

Contact

Request a trial month

Tell us briefly how you report INTRASTAT today – we'll get back to you within two business days.

office@machma.ai
machma.ai